AIM Ethics Reporting Platform.

Helping small to medium-sized businesses effectively manage the process of ethics

About the Platform

The AIM Ethics Reporting Platform™ is simple and easy to use. Comprised with elements on an internet-based interface, the platform will reflect a company’s code of conduct. This approach involves consulting with the company’s attorney (or ours) to create the logistics around monitoring reports from employees.

  • Website dedicated to receiving reports.
  • AIM will purchase and manage this website as part of the platform.
  • A statement indicating the person reporting should understand that reported violations will be documented and investigated by the company.
  • Questions revolving around the identity of the reporter, the violation itself, including time, people involved, etc.
  • Documentation with a tracking number for the report itself
  • Notification to responsible parties within the company that a violation has been reported
  • Monthly reports
  • An admin panel listing all the reports for company personnel responsible for ethics tracking

AIM will train a company’s personnel once the website is built, create “rules and regulations” governing the reporting to share with employees, and help the company manage the process. As the third-party manager, AIM seeks to help companies deal with any issues that are reported in a timely and appropriate manner.

Do I Need It?

Small to medium-sized businesses can be without any formal code conduct; however, creating one is good practice for the following reasons:

  • Helps the company define the company culture. Putting things in writing always clarifies for everyone involved, rather than relying on “word of mouth.”
  • Sets standards and expectations for behaviors. The Code of Conduct spells out the dos and the don’ts for everyone to see and understand.
  • Serves as a marketing signal for potential customers. Being able to share your values with people who have similar values makes them comfortable.
  • It’s the right thing to do. More and more, we live in an age of transparency, so being transparent is an important consideration in developing your company.

Why your business needs a code of ethics, a code of conduct or both.
When Isabelle Roughol, Senior editor-at-large at LinkedIn™ published “50 Big Ideas for 2019: What to watch in the year ahead” on December 11, 2018, number 35 was “Chief ethics officer will be the hot new C-suite title.” The Accountability Information Management Ethics Reporting Platform is just the tool to help the small to medium-sized business C-Suites to manage the ethical process better. Called AIM Ethics Reporting Platform, the system allows monitoring of violations through a third-party with the “human touch.”

There’s no shortage of ethics monitoring tools available.
But there is a shortage of simple, cost-effective ones. Many companies find themselves caught between wanting to up their game in ethics, and find out many solutions prove to be cost prohibited or incorporate automation, taking out the very important human interaction that’s needed in these situations. AIM has been monitoring ethics for one of the largest consulting companies in the country for the past ten years. Now, small to medium sized businesses who seek more transparency without losing the human element can take advantage of this easy-to-use system.

Meet the AIM Ethics Reporting Platform
Aristotle was the first to put ethical behavior do’s and don’ts in writing. In Artistotle’s day, it may have been simpler; however, one thing is true then as it is now: right is right, and wrong is wrong.

Now, a company’s size is no longer a barrier to becoming transparent, honest and refreshingly ethical in this age of corruption, and in a simple, cost effective way.

The AIM Ethics Reporting Platform
Katie Lawler, the chief ethics officer at U.S. Bank since 2017. Lawler said, “What I think we’re seeing now is a recognition that it’s important to go beyond looking at the rules. Having a strong set of core values, having an environment in which employees know that their voices will be heard when they have a concern, really goes beyond the ‘Can we?’ of compliance to the ‘Should we?’ of ethics.”

AIM Ethics Reporting Platform does that: creates an environment within a company that assures employees their voices will be heard. Learn more and call an AIM account executive today for more information.

How Does It Work?

The AIM Ethics Reporting Platform captures ethics & compliance reports from across your organization in a centralized platform. With this tool, you’ll be able to investigate these reports efficiently.

AIM Ethics Reporting Platform helps you document all reports. We will help you manage your reporting and documentation process, streamlining it to ensure each report is documented. In other words, we’ll help you manage your risks.

Users go to a website we create specifically for your company that collects information on code of conduct information for the company (created by AIM at the beginning of the process). Once there, the person reporting the violation does the following:

  1. Agree that he or she wants to report a violation to the company’s Code of Conduct by clicking a box and then clicking “continue.”
  2. Read a statement regarding the report provided by the company about anonymity, operation of the report by a third-party (AIM), acknowledgement that the person reporting is an employee of the company and reporting “in good faith,” and anything else that the company’s legal counsel advises, including that the report will be aggressively investigated or words thereof. The person reporting must agree with the statement in order to continue.
  3. Answer a series of questions created by the company, including the option of remaining anonymous, the person’s involvement in the violation (i.e., victim or witness, etc.), a report of the specific violation, when it occurred, who was involved and other questions created by legal counsel on the ethics of the violation.
  4. Once complete, the person reporting is required to review the information provided, the answers provided for accuracy, and then check a box that they have done so. Then the person clicks SUBMIT REPORT and is shown a report “reference number” for reporting additional details, or follow up by the company if appropriate.

Then it’s up to the company personnel to investigate and resolve the situation.

How Much Does It Cost?

The creation of the website including questions, programming and domain starts at $3,500 as a one-time fee. Legal counsel is additional if AIM attorneys are utilized (or you can utilize your own). Monthly reports that have no violations are billed a server platform charge, approximately $325. Per violation costs are an additional $325.

Thus, a company would pay $3,900 per year without violations after the initial programming. So for $7,400, you can set up your company to monitor your business behavior. Simple, assuring and augments your other efforts to foster a culture of integrity and ethical decision-making.

If you require an 800 phone number for people to utilize, that would also be a separate charge. Please call for details, as there are many ways to utilize phones these days. We’re here to help!